October 18-20, 2019

Bovay Scout Ranch - Duke Energy Camporee Site
3450 County Road 317
Navasota, TX 77868

Webelos Woods is a campout designed to introduce Webelos Scouts to the many outdoor adventures of Scouting. This awesome weekend event includes patrol-method camping and Scout activities. On Saturday morning, Webelos dens compete in Webelos skills (first aid, fire building, camping skills, games, knots) and during the afternoon local troops teach basic Scouting skills. The dens are judged on den flag and yell, resources, leadership, teamwork, skill demonstration, and Scout spirit.

Registration

All Webelos dens and troops must preregister.  Registration is handled by the unit leader or Webelos den leader. Instruction on how to modify registrations are included in the emailed receipt; individual registrations should be avoided. The cost is $10 per participant and includes the camp fee, patch, program supplies and awards.  The fee does not include any meals.  Meals will be arranged with the host troop or your pack.

T-shirts must be ordered before 10/8/19. There is a late fee of $5 after 10/14/19 and patches are not guaranteed. Pay online with credit card, electronic check or PayPal. There is no onsite registration. Council refund policy.

Register        For staff registration link, email trey@treyjackson.me.

Program

Saturday activities:  There will be camp-wide activities from 10 am to noon.  After lunch, there will be a round-robin style event in the troop campsites where Webelos can see the troops in action and have some fun participating in various activities.  Webelos dens will then be free to visit all troop campsites to get a feel for how each troop operates.  Webelos dens will have ample time to visit the troops.

Campfire program: There will be a campfire program on Saturday evening from 8:00 – 9:00 pm.  All Scouts and Scouters should wear field uniforms to this event. If you would like to perform your favorite skit or song, please sign up at the registration tent from 8 am -10 am Saturday morning.  An Order of the Arrow (OA) representative may visit your campsite during the day if additional skits and songs are needed.

Training:  Webelos parents and leaders are encouraged to attend Webelos to Scout Transition training which will be held Saturday morning from 10 am to 11 am.

Chapel service:  An Interfaith worship service will be held Sunday morning.

Directions

Webelos Woods will take place in the Duke Energy Camporee Site of Bovay Scout Ranch. Take 105 east to Hwy 6. Turn south approximately four miles to camp on left, just south of Grassy Creek bridge. Address: 3450 County Road 317, Navasota, TX 77868.

Check-in and check-out

Troop Check-in: Troops can arrive as early as Friday at 4:00 pm to set. The troop should send a representative to the registration tent between 5 pm and 9 pm Friday night to hand in the final roster, and to pick up t-shirts, schedules, and other information for the weekend. There will be a cracker barrel for Scoutmasters and senior patrol leaders (SPLs) at 9:30 pm Friday night.

Webelos Den Check-in: Participants plan on arriving early on Saturday to set up your tents and check-in.  Send a representative to the registration tent between 8 am - 10 am to hand in the final roster, and to pick up t-shirts, schedules, and other information for the weekend.

Check-out time: Sunday from 9:00 am -11:00 am. After your area has been inspected by an Order of the Arrow (OA) representative, you may send someone to the registration tent to pick up your patches. Webelos dens will also receive a participation ribbon for their pack/den flag.

Medical forms:  All Scouts and adult leaders must bring a copy of their BSA Medical and Health Record (for all Scouting events; parts A&B) with them. One person in each unit should be responsible for these forms.

Tentative Schedule

 

Friday night

  4:00 pm  Leaders, Webelos Scouts, Scouts and parents start arriving
  6:30 pm One leader should check-in (after campsite setup) at headquarters with medical forms and firewood
  9:30 pm Cracker barrel - for Webelos den leaders and one Webelos Scout denner (bring a cup)
  10:30 pm Lights out
 

Saturday

  6:30 am   Wake-up
  6:45 am  Start cooking breakfast and clean up
  8:15 am  Call to colors (main field)
  8:30 am Events, demonstration, scavenger hunt
  12:20 pm Lunch (non-cooking)
  1:00 pm  Events, advanced skills and scavenger hunt
  5:15 pm Start dinner
  6:30 pm  Webelos Scouts visit troops in their area 
  7:30 pm Campfire and awards
  8:30 pm Visit troops for cracker barrel
  11:00 pm  Lights out
 

Sunday

  7:30 am Wake-up
  7:45 am Breakfast
  8:15 am Vespers
  8:30 am Start packing, and loading cars; clean campsite
  8:45 am Check-out starts (final inspection, receive patches)
  10:00 am Last den out

General Information

Water: Hydrate has become a favorite term during BSA activities.  A well-hydrated Scout is a healthy and happy Scout.

First Aid: Minor first aid will be the responsibility of each troop.  Emergencies should be reported to the registration pavilion. The staff will contact the ranger or camp director, who have emergency protocols in place.

Fires:  Propane, wood or charcoal fires may be used in the campsite, but fires must be confined to above ground fire containers such as barbecue pits.  Ground fires are not allowed.

What to Bring

Personal gear:

  • Bed roll, or sleeping bag
  • Jacket, raingear, hat
  • Extra change of clothes
  • Mess kit; camp cup
  • Personal items
  • Field unform (Webelos Scout uniform) and activity uniform (Scout t-shirt)
  • 6’ rope per Webelos Scout (for knots event)
  • Neckerchief (for first-aid event)
  • Webelos Handbook (optional)
  • Hand sanitizer
  • Folding chairs
  • BSA Health and Medical form for every participant -- everyone onsite (parents too)

Den gear:

  • Tents with ground cloth
  • Water containers for hauling water
  • Cooking gear and food
  • First-aid kit (required – one per pack is acceptable)
  • Trash bags
  • Den Flag
  • Den food
  • Den menu and duty roster
  • Items for campsite inspection
  • Items for fire building:  4 hat fulls of tender (size of match), 4 hat fulls of kindling (size of pinky finger), 10-15 pieces of fuel (size of wrist).  Please bring the wood in bags (e.g., paper sacks) for easier transport - it can be mixed up
  • Optional items:  extra table (each den will be supplied one picnic table), marshmallows and sticks, raised firebox and wood (if you want a fire), 5-gallon buckets and shovel (to remove all ashes & unused wood), Scout Handbook, canopy

Directions to Bovay Scout Ranch

Bovay Scout Ranch is one of three council camps. The 1,498 acres are a natural paradise for plants and wildlife with rolling hills, lakes, campsites surrounded by native Huisache and Bois-d'arc trees and spectacular sunsets. The camp is located about 60 minutes from Katy, and is six miles south of Navasota (one mile south of TX-6 BUS N and Tx-6 N Split) on the east side of TX-6 on County Road 317. Address: 3450 County Road 317, Navasota, TX 77868

              

Directions through Hempstead:

  • Take Hwy 290 W through Hempstead
  • From Hempstead take Hwy 6N for 16 miles
  • Turn right onto County Road 317
  • Travel to end of road through camp gate

Directions through Conroe:

  • From Conroe take Hwy 105W for 45 miles
  • Turn left onto Hwy 6 South for 3 miles
  • Turn left onto County Road 317 (just past Grassy Creek)
  • Travel to end of the road through camp gate.

Note: When leaving camp, be extremely cautious as this is a 75 mph zone with poor visibility of oncoming traffic due to the hill. Many people will be leaving at the same time, do not bunch up in the median. Instead of crossing two lanes of high-speed traffic, it may be advisable to turn right and then u-turn at the next available median a short distance away. 

Emergency Room

The nearest 24-hour emergency room is CHI St. Joseph Health Grimes Hospital (210 South Judson Street, Navasota, TX 77868) and is approximately 10 minutes away.

Directions to CHI from Bovay Scout Ranch:

  • Turn right onto Hwy 6 N for 4.1 mi
  • Exit onto TX-105 W/N Hwy 6 Loop/Feeder Rd toward TX-90/Anderson/Brenham for 0.6 mi
  • Turn left onto E Washington Ave for 0.5 mi
  • Turn left onto Judson St
  • The hospital will be on the right

Scouting Safely

Safety is Your Responsibility posterThe BSA's Commitment to Safety is ongoing and we want you to know that the safety of our youth, volunteers, staff, and employees cannot be compromised. The Boy Scouts of America puts the utmost importance on the safe and healthy environments for its youth membership. The Sam Houston Area Council takes great strides to ensure the safety of its youth as well as the adult volunteer leadership that interacts with them. 

BSA Guide to Safe Scouting policies must be followed. All participants must follow Youth Protection Guidelines at all Scouting events. Highlights include:

  • Two-deep leadership on all outings required.  
  • One-on-one contact between adults and youth members is prohibited. 
  • The buddy system should be used at all times. 
  • Discipline must be constructive.

Health and safety must be integrated into everything we do, to the point that no injuries are acceptable beyond those that are readily treatable by Scout-rendered first aid. As an aid in the continuing effort to protect participants in a Scout activity, the BSA National Health and Safety Committee and the Council Services Division of the BSA National Council have developed the "Sweet Sixteen" of BSA safety procedures for physical activity. These 16 points, which embody good judgment and common sense, are applicable to all activities.

Youth Protection Guidelines     Guide to Safe Scouting      Sweet Sixteen      Enterprise Risk Management

Contact

For questions, please contact Trey Jackson at 713-254-0965 or trey@treyjackson.me.

http://tall-timbers.shac.org/webelos-woods